When is it required?

Which events/items can be included on the same form?

  • The form allows up to 3 events to be included on the same form.
  • Purchases/payments related to the same event (Ex: catering, dry cleaning, decorations)
  • Multiple meals for the same activity (candidate breakfast/lunch/dinner)
  • Do not include on the same BEF form: multiple unrelated events

What goes in “ Other ” ?

  • Service fees
  • Tablecloths
  • Non-consumables
  • Flowers
  • Decorations
  • Club memberships
  • Sponsorships

Examples of Business Purpose:

  • Donor cultivation
    • Lunch/dinner with ___________to cultivate relationship and encourage UTSA patronage.
    • Lunch/dinner with ___________to   discuss capital campaign and   encourage UTSA patronage.
    • Lunch/dinner with ___________to discuss   support of [Athletics division].
    • Lunch/dinner with ___________to discuss support of [specific UTSA initiative].
  • Business meals   (employee only)
    • Lunch/dinner   to discuss   ___________.
  • Employee appreciation
    • Holiday reception to celebrate employee excellence, contribution to university and improve employee relations.
  • Event/gift   to recognize employee excellence and service to the university.

Who needs to sign?

  • Event Host/Individual Certifying Payment (Requestor)
  • Department Manter (Approver)
  • See   BEF Quick Reference Policy Chart   for what additional signatures may be required

Backup documentation

  • Receipts
  • List of participants   with affiliation to UTSA
  • Agenda if applicable
  • Justification for over the per person limit (VP)
San Antonio

January 30, 2024

Polling by new UTSA Center for Public Opinion research to gauge local voter perspectives

What issues do people in greater San Antonio care about? That’s what UTSA’s new Center for Public Opinion Research (CPOR) aims to discover. Researchers established the new polling center to learn about the perspectives, opinions and priorities of people living in the San Antonio region.

Lead Photo Example

January 26, 2024

Boundless: Storytelling in Texas Book Arts - School of Art Exhibition

The UTSA College of Liberal and Fine Arts (COLFA) and UTSA Arts present Boundless: Storytelling in Texas Book Arts. This compelling exhibition, open through February 23, 2024, features an array of contemporary artist books, illustrations and ’zines.