When is it required?
- Expenses associated with an event, official occasion, entertainment, or hospitality.
- See: BEF Quick Reference Policy Chart
Which events/items can be included on the same form?
- The form allows up to 3 events to be included on the same form.
- Purchases/payments related to the same event (Ex: catering, dry cleaning, decorations)
- Multiple meals for the same activity (candidate breakfast/lunch/dinner)
- Do not include on the same BEF form: multiple unrelated events
What goes in “ Other ” ?
- Service fees
- Tablecloths
- Non-consumables
- Flowers
- Decorations
- Club memberships
- Sponsorships
Examples of Business Purpose:
- Donor cultivation
- Lunch/dinner with ___________to cultivate relationship and encourage UTSA patronage.
- Lunch/dinner with ___________to discuss capital campaign and encourage UTSA patronage.
- Lunch/dinner with ___________to discuss support of [Athletics division].
- Lunch/dinner with ___________to discuss support of [specific UTSA initiative].
- Business meals (employee only)
- Lunch/dinner to discuss ___________.
- Employee appreciation
- Holiday reception to celebrate employee excellence, contribution to university and improve employee relations.
- Event/gift to recognize employee excellence and service to the university.
Who needs to sign?
- Event Host/Individual Certifying Payment (Requestor)
- Department Manter (Approver)
- See BEF Quick Reference Policy Chart for what additional signatures may be required
Backup documentation
- Receipts
- List of participants with affiliation to UTSA
- Agenda if applicable
- Justification for over the per person limit (VP)
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September 30, 2024
UTSA Center for Public Opinion Research releases September poll resultsPublished by UTSA Center for Public Opinion Research
A scientific survey of likely voters in Bexar County says that two city charter amendments have low support among voters and there is no early leader in the 2025 San Antonio mayoral race. Additionally, voters have mixed opinions about new San Antonio Spurs and San Antonio Missions facilities according to the Bexar County Registered Voter Poll, which was conducted from September 11 to 16, 2024 by the UTSA Center for Public Opinion Research (CPOR).
September 26, 2024
Teresa Eckman, PhD publishes "The Art of Performative Transgression"Teresa Eckmann, UNM PhD Art History alumna, studied under emerita Associate Professor of Chicano Art, Holly Barnet Sánchez. Currently serving as Associate Professor of Contemporary Latin American Art at UT San Antonio, Eckmann has recently released her second book titled “Julio Galán: The Art of Performative Transgression” published by UNM Press. In this publication, Eckmann explores Julio Galán’s complex production and artistic process.
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