College of Liberal and Fine Arts

Conference Deadlines & Guidelines

The 2017 Research Conference and Competition will be held Thursday, March 23rd, 2017, from 9:00 am to 4:00 pm, at the University Center.

In order to participate, students must complete:

  1. The Registration Form by Friday, February 10, 2017 at 4:30 PM — Completion of this form will serve as an indicator of your intention and committment to participate in the conference, and will allow your name/title of your project/name of your faculty sponsor to be printed in the conference program.
  2. The Project Submission Form — Submission of your work is due by Monday, February 27, 2017 at 4:30 PM. Your entry and cover page are due at this time so that judges will have adequate time to consider all of the projects and determine the award winners.

Please state your Audio/Visual needs on the application form.
Previous winning entries cannot be considered.


General Project Submission Rules

  • Students may submit single-author or multi-author projects according to the practice of their discipline. For multi-authored submissions, the first author should be the primary contributor to the project.
  • Students may submit work as sole or first author in up to 2 categories.
  • A separate application is needed for each submission.
  • Only one first or sole authored submission per student is permitted in any single category.
  • For multi-authored works, submit one application with all authors listed.
  • Multi-authored works will be assigned to graduate or undergraduate categories based on the level of study of the first author.

Project Submission Guidelines

Research Paper

Winning papers will combine original research on a significant subject, based on primary and secondary materials appropriate to the area of study, with clear composition skills and superior style. To enter the competition, students must complete the following:

  • All students are required to complete and submit the COLFA conference registration form no later than 4:30 p.m. on Friday, February 10, 2017. Completion of this form will serve as an indicator of your intention to participate in the conference, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. You should include the faculty member’s email who is supervising your research and we will contact him/her directly. All Research Paper Competition participants are also required to complete the project submission form by 4:30 PM on Monday, February 27, 2017. These materials are due at this time so that judges will have adequate time to consider all of the projects and determine award winners. Students who fail to submit a paper by the deadline or who fail to present at their designated time during the conference will be ineligible for the awards. Any exceptions to the above must be cleared with Dr. Raquel Marquez.
  • Presentation versions of papers should not exceed 15 minutes.
  • All submissions should be double-spaced and organized in a form similar to that of articles published in the student’s field of study. Citations, spelling, and punctuation should conform as nearly as possible to the standard rules of the student’s discipline. A bibliography or works cited page must be included with the submitted paper.
  • A coversheet should accompany the paper. This should include the applicant’s permanent mailing address, phone number, and email address. In addition, students should indicate the paper title, their level of study (undergraduate or graduate) along with their program of study and the name of their supervising faculty. All papers should be clearly marked as entries for the 2017 COLFA Research Paper Competition.
  • One submission per student per category.

Creative Writing (fiction, creative non-fiction, and poetry)

  • The COLFA conference registration form must be submitted no later than 4:30 p.m. on Friday, February 10, 2017.
  • Applicants must submit a manuscript of 10-15 poems or 15-20 pages of fiction or creative nonfiction, no later than 4:30 PM on Monday, February 27, 2017
  • Manuscripts must be double spaced in12 point font, either Arial or Times New Roman. The writer’s name shall not appear anywhere on the manuscript.
  • A panel of three judges will read all submitted manuscripts. Writers with winning entries will have an opportunity to read their work on Thursday, March 23rd, 2017 as part of the COLFA Research Conference.
  • Submissions may be in English or Spanish

Research Posters

  1. All students who want to enter the poster competition should submit the COLFA conference registration form no later than 4:30 pm on Friday, February 10, 2017. Completion of the form will serve as an indicator of your intention to present a poster, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. The faculty member who is supervising your research poster must also sign this form.
  2. All registrants must complete the project submission form by 4:30 PM on Monday, February 27, 2017. Your submission should be properly formatted in a single pdf document and include:
    • A cover page with the first-author’s permanent mailing address, phone number, and the preferred email address of all student authors. In addition, students should indicate the poster title, the first author’s level of study (undergraduate or graduate), major or program of study (e.g. Psychology) and the name of their supervising faculty member. Multi-author posters will be judged according to the first author’s level of study.
    • A summary of the study that will be presented on the poster board. The one to two page typed double-spaced, 12 point font summary must indicate the (1) introduction with the hypothesis, (2) methods, (3) results, (4) conclusion, and (5) tables and/or graphs. Do not submit the poster itself or copies of the poster.
    • The summary must be submitted no later than 4:30 pm on Monday, February 27, 2017. Students who fail to submit the summary of the poster by the deadline or who fail to present at their designated time during the conference will be ineligible for the awards. Any exceptions to the above must be cleared with Dr. Raquel Marquez.
  3. Posters should be organized in a form similar to that of articles published in the student’s field of study. Citations, spelling, and punctuation should conform as nearly as practical to the standard rules of the field. Audiences (and judges) typically read posters from a distance of 2 to 4 feet; submitters should choose fonts accordingly (typically 20 point Arial or larger).
  4. The posting space will have foam boards on three-legged easels and clips for attaching posters. To ensure your poster fits the space provided, it should be no more than 48 inches wide (“long”) by 36 inches high. Larger posters will not fit, and may be disqualified.
  5. All posters should be clearly marked as entries for the 2017 COLFA Poster Competition.
  6. Each presenter is limited to one first or sole author poster submission. In the case of multi-authored works, the first author should be the presenter.
  7. Presenters assigned to a MORNING session should register by from 8:00 to 8:30 a.m. and are responsible for setting up their posters by 9:00 a.m. at the designated poster area on the day of the research conference. Presenters assigned to an AFTERNOON session should register from 10:00 to 10:30 a.m and are responsible for setting up their posters by 11:00 a.m.

Digital Media Presentations

  • All students who want to enter a presentation in the Multimedia Competition are required to complete the COLFA conference registration form. This form must be submitted no later than 4:30 pm on Friday, February 10, 2017. Completion of the form will serve as an indicator of the student’s intention to submit a presentation, and will specify the student name, project title, and name of the faculty sponsor. You need to include the faculty member’s supervising your presentation must also sign this form.
  • Students must submit the presentation that will be presented at the conference no later than 4:30 PM on Monday, February 27, 2017. Students who fail to submit it by the deadline, or to present at their designated time during the conference, will be ineligible for the awards competition. Any exceptions to the above must be cleared with Dr. Raquel Marquez.
  • The presentations should be in electronic format and include a combination of at least two media including text, still images, moving images, sound, and/or animation. They should be at least three (3) and no more than seven (7) minutes in length.
  • Instructions describing the procedures necessary to run the presentation must be included with the entry. All software and required elements for allowing the judges to “plug-and-play” the presentation must be included with the entry.
  • A cover sheet should accompany the presentation. (The cover sheet will not be included in the presentation.) It should include the applicant’s permanent mailing address, phone number, and email address. In addition, students should indicate the presentation title, their level of study (undergraduate or graduate) along with their program of study and the name of supervising faculty member. All presentations should be clearly marked as entries for the 2017 COLFA Digital Media Competition.
  • Submissions are limited to one multimedia presentation per student.
  • Questions regarding this competition may be directed to Dr. Raquel Marquez at Raquel.marquez@utsa.edu or 210-458-4350.

Music Performance

  • When?
    Wednesday March 22nd, 2:00-5:00 PM
  • Where?
    Art Building, Room 2.03.18A
  • How do I apply?
    All students are required to complete and submit the online conference registration by 4:30 pm on Friday, February 10, 2017.
  • What can I win?
    Cash prizes in undergraduate and graduate categories.
  • What are the requirements?
    Each participant has 15 minutes for their presentation which must include a lecture about their topic and a live performance. Visual aids such as power point may be used, but must be requested in advance on the equipment request form. Students must also be prepared for questions from the audience on their presentation.
  • When are winners announced?
    The Music GAR will inform you of the results and you will receive your award at the Awards Ceremony held on the afternoon of Thursday, March 23rd, 2017 in the UTSA Recital Hall from 2:30-5:30pm.
  • Contact Dr. Drew Stephen in ARTS 3.02.10 for more information: drew.stephen@utsa.edu or (210) 458-5686.

Artwork

For information on art project submissions, please contact Libby Rowe at libby.rowe@utsa.edu or (210)458-4389.


Tips & Recommendations for Presenters

  • Limit your presentation to 15 minutes.

    As a rule of thumb it takes 2 minutes to read one double-spaced page in 12-point font.

    Shorten your paper to 7 pages, if you are planning to read it. This may mean your presentation version is shorter than the version you originally submitted.

  • Rehearse your presentation in front of a friendly listener and time yourself.

    Speak at a comfortable pace, speak clearly and confidently, do not rush.

    Stick to your script, do not digress.

  • If you are using technology for your presentation, practice reading the whole thing with the technology. Time yourself.
  • If you are using technology, have a Plan B. What happens if the technology fails? Can you manage without it? Have handouts ready if you (might) need them. Many listeners like to have a handout to take away with them. A handout also allows you to leave the listeners with your name, department, and contact information.
  • General rule for structuring your presentation:
    • tell them what you’re going to tell them (intro)
    • tell them (content delivery)
    • tell what you’ve told them (summary/conclusion)
  • Make it clear when you have finished your presentation and when Q&A time will begin. "Thank you for your attention" is a good signal that you have finished. Take questions at the end of your presentation, not before you have finished.
  • If you do not know the answer to a question, say so, and thank the person for the question.
  • If you are doing a multimedia presentation and have already submitted your presentation for judging, be sure to bring a backup copy to the conference. The conference uses PCs. Make sure work created on a Mac will run on a PC.

Who can I contact for additional questions:

  • You can contact Paulo Villarreal — (210) 458-4290.
  • For information on Art Projects submissions, please contact Libby Rowe — 210-458-4389.
  • For information on Music submissions, please contact Dr. Drew Stephen — 210-458-5154.

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