College of Liberal and Fine Arts

2020 Spring Research Conference: Project Submission Tips and Guidelines

The 2020 Research Conference and Competition will be held Thursday, March 26, 2020, from 9 a.m. to 2 p.m., at the Student Union Building followed by the Award Ceremony from 3:15 p.m. to 4 p.m. at the ART Building’s Recital Hall.[SM1] 

In order to participate, students must complete three steps (see detailed instructions below).

  1. The first step is to identify your faculty sponsor for the conference.
  2. The second step is to register for the conference starting Nov. 8, 2019. Completion of this form will serve as an indicator of your intention to participate in the conference, and will allow your name/title of your project/name of your faculty sponsor to be printed in the conference program.
  3. The third step involves submitting your project by Friday, Feb. 10, 2020. Your entry and cover page are due at this time so that judges will have adequate time to consider all of the projects and determine the award winners.

Please state your Audio/Visual needs on the application form.
Previous winning entries cannot be considered.

General Project Submission Rules

Students may submit single-author or multi-author projects according to the practice of their discipline. For multi-authored submissions, the first author should be the primary contributor to the project.
Students may submit work as sole or first author in up to 2 categories.
A separate application is needed for each submission.
Only one first or sole authored submission per student is permitted in any single category.
For multi-authored works, submit one application with all authors listed.
Multi-authored works will be assigned to graduate or undergraduate categories based on the level of study of the first author.


Tips & Recommendations for Presenters

Limit your presentation to 15 minutes.

As a rule of thumb it takes 2 minutes to read one double-spaced page in 12-point font.

Shorten your paper to 7 pages, if you are planning to read it. This may mean your presentation version is shorter than the version you originally submitted.

Rehearse your presentation in front of a friendly listener and time yourself.

Speak at a comfortable pace, speak clearly and confidently, do not rush.

Stick to your script, do not digress.

If you are using technology for your presentation, practice reading the whole thing with the technology. Time yourself.
If you are using technology, have a Plan B. What happens if the technology fails? Can you manage without it? Have handouts ready if you (might) need them. Many listeners like to have a handout to take away with them. A handout also allows you to leave the listeners with your name, department, and contact information.
General rule for structuring your presentation:

  • tell them what you’re going to tell them (intro)
  • tell them (content delivery)
  • tell what you’ve told them (summary/conclusion)

Make it clear when you have finished your presentation and when Q&A time will begin. "Thank you for your attention" is a good signal that you have finished. Take questions at the end of your presentation, not before you have finished.
If you do not know the answer to a question, say so, and thank the person for the question.
If you are doing a multimedia presentation and have already submitted your presentation for judging, be sure to bring a backup copy to the conference. The conference uses PCs. Make sure work created on a Mac will run on a PC.

Who can I contact for additional questions:

You can contact Paulo Villarreal — (210) 458-4290.
For information on Art submissions, please contact Scott Sherer – 210-458-4402.
For information on Music submissions, please contact Dr. Drew Stephen — 210-458-5154.


Project Submission Guidelines

GUIDELINES FOR RESEARCH PAPERS

Winning projects will combine original research on a significant subject, based on primary and secondary materials appropriate to the area of study, with clear composition skills and superior style. To enter the competition, students must complete the following:

All students are required to complete and submit the COLFA conference application online. Completion of this form will serve as an indicator of your intention to participate in the conference, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. You should include the faculty member’s email who is supervising your research and we will contact him/her directly. These materials are due at this time so that judges will have adequate time to consider all of the projects and determine award winners. Students who fail to submit a paper by the deadline or who fail to present at their designated time during the conference will be ineligible for the awards.

Papers should not exceed 10 typewritten pages (excluding bibliography). Students with longer research papers should condense their main findings for submission in the 10-page format. Students may want to consult their faculty advisor for assistance.

Presentation versions of papers should not exceed 15 minutes (about 7 ½ pages). 

All submissions should be double-spaced and organized in a form similar to that of articles published in the student’s field of study. Citations, spelling, and punctuation should conform as nearly as possible to the standard rules of the student’s discipline. A bibliography or works cited page must be included with the submitted paper.

A coversheet should accompany the paper. This should include the applicant's permanent mailing address, phone number, and email address. In addition, students should indicate the paper title, their level of study (undergraduate or graduate) along with their program of study and the name of their supervising faculty. All papers should be clearly marked as entries for the 2020 COLFA Research Paper Competition.

One submission per student per category.

GUIDELINES FOR CREATIVE WRITING

All students are required to complete and submit the COLFA conference application online (https://rowdylink.utsa.edu/actioncenter/organization/colfa/forms/Form/355773/528278/projectbuilderpage/page/1512034). Completion of this form will serve as an indicator of your intention to participate in the conference, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. You should include the faculty member’s email who is supervising your research and we will contact him/her directly. These materials are due at this time so that judges will have adequate time to consider all of the projects and determine award winners. Students who fail to submit a paper by the deadline or who fail to present at their designated time during the conference will be ineligible for the awards.

Manuscripts must be submitted no later than Friday, February 10th, 2020.

Creative writers must submit a manuscript of 10-15 poems or 15-20 pages of fiction or creative nonfiction. Manuscripts must be double spaced in12 point font, either Arial or Times New Roman. The writer’s name shall not appear anywhere on the manuscript.

A panel of three judges will read all submitted manuscripts.  Writers with winning entries will have an opportunity to read their work on Thursday, March 26st, 2020 as part of the COLFA Research Conference.

Submissions may be in English or Spanish.

 

GUIDELINES FOR DIGITAL MEDIA

All students who want to enter a presentation in the Digital Media Competition are required to complete the COLFA conference application form. Completion of the form will serve as an indicator of the student’s intention to submit a presentation, and will specify the student name, project title, and name of the faculty sponsor. You need to include the faculty member’s supervising the presentation must also sign this form.

Students must submit the presentation that will be presented at the conference no later Friday, February 10th, 2019. Students who fail to submit it by the deadline, or to present at their designated time during the conference, will be ineligible for the awards competition.

Digital Media presentations should include a combination of at least two media including text, still images, moving images, sound, and/or animation. They should be at least three (3) and no more than seven (7) minutes in length.

Instructions describing the procedures necessary to run the presentation must be included with the entry. All software and required elements for allowing the judges to “plug-and-play” the presentation must be included with the entry.

A cover sheet should accompany the presentation. (The cover sheet will not be included in the presentation.) It should include the applicant’s permanent mailing address, phone number, and email address. In addition, students should indicate the presentation title, their level of study (undergraduate or graduate) along with their program of study and the name of supervising faculty member. All Multimedia presentations should be clearly marked as entries for the 2020 COLFA Digital Media Competition.

Submissions are limited to one Digital Media presentation per student.

Questions regarding this competition may be directed to Paulo Villarreal at (210) 458-4290 or paulo.villarreal@utsa.edu

GUIDELINES FOR RESEARCH POSTER

All students who want to enter the poster competition should submit the COLFA conference application form. Completion of the form will serve as an indicator of your intention to present a poster, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. The faculty member who is supervising your research poster must also sign this form.

Students must submit:

A cover page with the first-author’s permanent mailing address, phone number, and the preferred email address of all student authors. In addition, students should indicate the poster title, the first author’s level of study (undergraduate or graduate), major or program of study (e.g. Psychology) and the name of their supervising faculty member. Multi-author posters will be judged according to the first author’s level of study.

A summary of the study that will be presented on the poster board.  The one to two page typed double-spaced, 12 point font summary must indicate the (1) introduction with the hypothesis, (2) methods, (3) results, (4) conclusion, and (5) tables and/or graphs.  Do not submit the poster itself or copies of the poster.

The summary must be submitted no later than Friday, February 10th, 2020. Students who fail to submit the summary of the poster by the deadline or who fail to present at their designated time during the conference will be ineligible for the awards.

Posters should be organized in a form similar to that of articles published in the student’s field of study. Citations, spelling, and punctuation should conform as nearly as practical to the standard rules of the field. Audiences (and judges) typically read posters from a distance of 2 to 4 feet; submitters should choose fonts accordingly (typically 20 point Arial or larger).

The posting space will have foam boards on three-legged easels and clips for attaching posters. To ensure your poster fits the space provided, it should be no more than 48 inches wide (“long”) by 36 inches high. Larger posters will not fit, and may be disqualified.

All posters should be clearly marked as entries for the 2020 COLFA Poster Competition.

Each presenter is limited to one first or sole author poster submission. In the case of multi-authored works, the first author should be the presenter.

Presenters assigned to the 1st Session should register by 8:30 a.m. and they are responsible for setting up their posters by 9 a.m. at the designated poster area on the day of the research conference. Presenters assigned to an 2nd Session should register by 10 a.m. and are responsible for setting up their posters by 10:45 a.m.

GUIDELINES FOR MUSIC

All students who want to enter a presentation in the Music Competition are required to complete the COLFA conference application form. Completion of the form will serve as an indicator of the student’s intention to submit a presentation, and will specify the student name, project title, and name of the faculty sponsor.

WHAT ARE THE REQUIREMENTS?   Each participant has 15 minutes for their presentation which must include a lecture about their topic and a live performance.  Visual aids such as power point may be used, but must be requested in advance on the equipment request form.  Students must also be prepared for questions from the audience on their presentation.

WHO IS THE MUSIC CONTACT PERSON?  Dr. Kasandra Keeling in ARTS 3.02.28; Kasandra.keeling@utsa.edu or (210) 458-5323.

 

GUIDELINES FOR WORK OF ART

All students who want to enter the work of art competition should submit the COLFA conference application form (https://rowdylink.utsa.edu/actioncenter/organization/colfa/forms/Form/355773/528278/projectbuilderpage/page/1512034). Completion of the form will serve as an indicator of your intention to present a poster, and will allow your name/title of your project/name of your faculty sponsor to be printed in the program. The faculty member who is supervising your research poster must also sign this form.

The 36th Annual Student Art Exhibition is a juried competition featuring recent work by UTSA undergraduate and graduate students.  The selected works represent the full range of materials, methods, and techniques, ranging from traditional processes to contemporary digital photography and video.  Themes range from representations of the human figure, to cultural commentary, and exploration of conceptual concerns.

Eligibility: All enrolled Graduate and Undergraduate students are eligible to participate. Art majors are encouraged! All mediums and sizes are eligible. 

Awards: Cash awards for 1st, 2nd, & 3rd places for both Undergraduate and Graduate levels are awarded from COLFA, and one Best of Show Award from the Wai Ching Lam Art Prize. Awards will be announced at the opening reception on March 25, 2020. However, all award winners MUST attend the COLFA Research Conference Award Ceremony at 3pm on March 26, 2020 in the Art Building Recital Hall 2.03.02. 

Entry Rules: Entry fee is $10 to enter two pieces, and $5 for each additional piece. Works must be ready to hang: no wet paint, no unframed drawings, photos, or prints allowed. Please use plexiglas in frames -- no glass will be accepted. Please bring all necessary appropriate hardware (no nails, thumbtacks, or pushpins). Sculptural artists must provide their own pedestals, and artists presenting digital media or videos must provide their own monitors or projectors. Plan ahead and solve your framing/hanging/display issues ahead of time!! 

Exhibitions are free and open to the public.

Further details to follow, including submission deadlines. Details will be posted online as part of the 36th Annual Juried Student Exhibition.

For information on the Work of Art submission, please contact Scott Sherer at 210-458-4402 or email atscott.sherer@utsa.edu

PROJECT SUBMISSION FORM

 


 

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